Professional Templates and Checklists

Room-by-room condition checklist for documenting rental property state at start and end of tenancy. Defensible documentation for landlords, tenants, and property managers.

• 12 room and area sections
• Condition ratings, photo refs, and damage flags per item
• Move-in and move-out sections in one document
• Inspector certification block
• Printable PDF -- unlimited copies

Commercial lines field inspection template covering all major exposure categories for P&C underwriting surveys. Built to match what insurance carriers and MGAs actually require.

• Property exposures section
• Fire protection assessment
• Liability exposures
• Operations and housekeeping
• Recommendations and risk quality rating

Complete field documentation form for remote and out-of-area property inspections. Covers exterior, occupancy, interior access, and photo logging for out-of-state clients.

• Exterior assessment -- 16 items
• Occupancy and contact documentation
• Interior assessment section (if applicable)
• 12-photo reference log with GPS confirmation
• Inspector summary and certification

8-point structured field assessment for vacant, abandoned, and zombie properties. Covers occupancy, structure, security, hazards, utilities, legal flags, and neighborhood context.

• 8 scored assessment points
• Occupancy determination section
• Pool and water hazard evaluation
• Legal and notice flag documentation
• Overall risk rating and recommendations

Structured exterior inspection form for commercial properties. Covers building facade, roof, site conditions, parking, mechanical systems, and safety exposures for insurance and lending.

• 7 major assessment sections
• Building exterior, roof, site, and safety
• 15-photo required shot list
• Overall site rating and recommendations
• Works for office, retail, warehouse, and mixed-use

Comprehensive condition documentation for rental and income-producing properties. Covers exterior, all interior rooms, mechanical systems, and overall summary for insurance and lending requirements.

• Exterior and interior -- all rooms
• Common areas for multi-family properties
• Mechanical and utility systems
• Deferred maintenance estimate
• Habitable as inspected determination

Daily operations system for field inspectors. Plan routes, log inspections, track photos, record mileage, and close out each day with a follow-up summary.

• 8-slot daily inspection route log
• Property condition log (3 properties per sheet)
• Photo reference tracker by category
• Weekly time and mileage tracker
• End-of-day summary and follow-up planner

Professional field documentation form covering all 8 sections of a complete property inspection. Two copies per PDF -- print unlimited copies for daily field use.

• Assignment and property information
• Occupancy status with evidence checklist
• 13-point exterior condition assessment
• Hazard and safety flag section
• 12-photo reference log with GPS confirmation

10-point risk assessment guide for vacant and zombie properties. Designed for investors, lenders, and insurance carriers evaluating distressed properties before committing capital.

• 10 scored risk categories
• Occupancy, structure, security, hazards, legal flags
• Risk scoring summary sheet
• Recommended action section
• 100% free -- instant download